Backing Up DevonTHINK Databases without Time Machine

The Mac Power Users podcast has a way of costing me money. The most recent example of this is my purchase of DevonTHINK in January. In the months since my usage of DevonTHINK has grown exponentially and, as I’ve put more and more data into it, backing up my DevonTHINK databases has become a major concern for me. I was surprised to discover DevonTHINK doesn’t really have a built-in mechanism for creating full backups and recommends using Time Machine for creating full backups. I’m not opposed to Time Machine and my wife and I use it to backup our MacBook Pros to a Synology NAS, but I wanted additional copies of my DevonTHNIK databases to exist outside of Time Machine so I could do slightly more interesting things with them. For instance, I can back up the secondary copies t two off-site backup providers for maximum redundancy in the event of a nuclear apocalypse, zombie invasion or other equally terrifying disaster. Wait. I’d probably be dead if either of those things happened so having access to my DevonTHINK databases probably wouldn’t matter…I digress.
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Automatically Convert dvdmedia Files to ISO Files

A couple of months ago I began digitizing my DVD collection and I quickly discovered one thing; it’s unbelievably time consuming! I’m a huge proponent of automation in general so, wherever possible, I used the concepts I’ve used to automate other things in my life to save me some time while ripping DVD’s. I actually rip all of my DVD’s twice. First, I use RipIt to create a bit-for-bit copy of the original disc. Next, I use handbrake to isolate and rip the individual title(s) from the disc. Those individual titles are then filed into the appropriate folders and ultimately indexed by Plex. One part of this process which I realized could be automated fairly easily is the conversion of the dvdmedia files (created by RipIt) to a standard ISO file.

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Quick Tip: Poll the Postfix mail queue and send a Slack notification if it starts to fill up

A few weeks ago I wrote a short post explaining how to flush the Postfix mail queue if it started filling up, but I didn’t mention how to determine if it’s filling up. The following script polls the Postfix mail queue and, if the status is anything other than “Mail queue is empty”, the script sleeps for two minutes to allow the queue to finish processing and polls it again. If the queue still doesn’t show as empty a notification is sent to a specific Slack channel. This script has already proven quite useful for us a couple of times when our upstream mail relay has experienced issues. Please note that for this script to provide maximum value you should probably run it on a schedule using a job scheduler like Cron or Rundeck so you and/or your team will be automatically notified if your mail queue starts filling up unexpectedly

Automatically Create an OmniFocus Task with AppleScript and BASH

Thanks to the Mac Power Users podcast, I discovered OmniFocus about a year and a half ago and it changed my lifeSeriously. I could (and very well may) write an entire post about my love for OmniFocus, but today I want to talk about mental friction and how I elevated a little of mine. Tools like OmniFocus are great for drastically reducing stress by allowing you to easily get all the stuff in your head into a trusted system, process it and take action on it as needed. If you’re anything like me though you put everything into your system and end up some tasks that, in some cases, repeat daily wether they’re actionable or not. The repeating task that prompted me to figure out how to automatically create an OmniFocus task was “Process action folder”. The concept of the action folder is simple: as things come into your system that need to be dealt with later in the day, they’re moved to the action folder and that folder is processed, well, later that day. I chose to put my action folder on Dropbox and having a universally accessible location where I could drop and continue with whatever I was doing while knowing it would get dealt with later was awesome! That is, until I discovered DevonTHINK.

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